e-STEAMed Coding Challenge Rules and Terms

1. ENTRY RULES

Colston's School (the Organisers) reserve the right to refuse to accept any entry which in their opinion does not comply with these Terms or which contravenes the spirit of the competition.

The school further have absolute discretion to disqualify any entry, or vary, amend, supplement, or waive the Terms of the Competition at any time and Participants agree that no liability shall attach itself to these organisations as a result thereof and that the exercise of such discretion shall not result in any compensation being payable or paid to any Participant. It is a condition of entry that all rules are accepted as final and that the Participant agrees to abide by these Terms. The Competition
is subject to change.

2. ELIGIBILITY

Teams consisting of between two to four children (individuals) aged between 9-13 years old are eligible to enter the Competition. There is no limit to the number of teams that can enter the Competition; however, individuals may only be part of one team. Individuals in multiple teams will have any entries disqualified from the Competition. If multiple teams from the same School or Code Club are entered, then there is no limit to how many teams the teacher or Code Club Host/Volunteer(s) can support. 

3. ENTRIES

Entry into the Competition is free. Registration to participate in the Competition can only be made via the official e-STEAMed Coding Challenge Registration Form. The submission of the name and contact details for the Teacher or Code Club Host/Volunteer, venue location, team name and name of each team member participating, implies an agreement to abide by the full Terms and Conditions. Incomplete registrations will not be accepted.

The Organisers reserve the right to refuse to accept any Team Names that have been duplicated or are felt, in the discretion of the Organisers, to be objectionable. According to law, language is rated objectionable if it “describes, depicts, expresses, or otherwise deals with matters such as sex, horror, crime, cruelty, or violence in such a manner that the availability of the publication is likely to be injurious to the public good”. Furthermore, Team Names that are deemed to incite violence or
discrimination because of age, disability, race, religion, gender or sexuality will be refused.

The product (e.g. game, quiz, app or website) you create needs to fit with the theme "to promote an Economic or Environmental efficiency in Bristol", and can be coded in and language (e.g. Scratch, HTML and Python). The product may also make use of additional hardware such as a HAT (hardware attached on-top) or Micro:Bit. Entrants will then produce a YouTube video showcasing how their product works, the coding used and how the solution fits in with the marking criteria. The YouTube video will be limited to 2 minutes long. Any video that exceeds this time limit will have points deducted from the overall total. Reuse/remix of openly licensed code developed by others is acceptable so long as the entry provides attribution regarding any such reuse/remix.

Entries must first be uploaded electronically onto the website YouTube, published and then the link of the video must be submitted, using the on-line Submission Form before 6pm on 15th June 2018. On YouTube, the video needs to be categorised as either ‘Public’ or ‘Unlisted’, as the judges will be unable to view videos categorised as ‘Private’. Guidance on how to upload videos onto YouTube can be found on the following link:
https://support.google.com/youtube/answer/57407?hl=en-GB.

All entries uploaded onto YouTube must comply with the YouTube Community Guidelines . Any entries that do not comply with the guidelines will be disqualified. Entries received by 6pm on the closing date, containing all the information requested in the submission form, will be eligible for judging. Entries submitted after 6pm on the closing date will not be judged.

The Teacher or Code Club Host/Volunteer is responsible for ensuring the parents/carers of the the participants have signed the competition permission slip which contains details of the GDPR privacy notice.

4. COMPETITION JUDGING

The Organisers shall appoint the members of the panel that will judge the competition entries. Judging will be based entirely on the evidence submitted in the submission YouTube video. Judging will be based on the criteria outlined in the section of the 'How will entries be judged?' section of the e-STEAMed Coding Challenge home page. All decisions made by the judging panel shall be final and binding.

5. COMPETITION PRIZES

Entries received by 6pm on 15th June 2018 will be judged for the final awards. An awards ceremony will be help at the Colston's STEAM Festivalon 28th June 2018, at Colston's School.  The allocation of awards and prizes is dependent upon the Teacher or Code Club Host/Voluntee and a minimum of one members of their team attending the Colston's STEAM Festival.  If a team is unable to attend the Colston's STEAM Festival, the Organiser reserves the right to remove their entry from the Competition.  

Each member of the winning teams will be awarded a prize.  The Organisers reserve the right to vary, amend or supplement the Prizes at any time and Participants agree that no liability shall attach itself to these organisations as a result thereof and that the exercise of such discretion shall not result in any compensation being payable or paid to any Participant.

In the event of a tie for any of the Prizes, that prize will be awarded at the discretion of the Organisers.

6. publicity and GDPR compliance

Teachers or Code Club Hosts/Volunteers are required to ensure that the parents / carers of all participants have signed the parental consent forms to provide consent for the names and school year groups of participants to be used by the competition organisers and judges.  Teachers or Code Club Hosts/Volunteers are also required to read the competition privacy notice, the link to which is provided to parents in the letter / consent form.

Whilst the organisers would like to use photo and video footage from the STEAM Festival to celebrate the efforts of the participants on the e-STEAMed Coding Challenge web pages, such consent is not mandatory for competition entry.

The Organisers reserve the right to use the product (game, quiz, app or website) on social media, websites and in the press.

Winners’ team name, locations, competition entries and any comments made in relation to a prize may be used by the Organisers without limitation for future promotional, marketing and publicity purposes, in all and any media worldwide without notice and without any fee being paid.

7. CONFIDENTIALITY

In registering for the e-STEAMed Coding Challenge, Teachers or Code Club Hosts/Volunteers are giving permission for the Organisers to contact them. The Organisers undertake to keep your information securely and not to provide it to anyone else.

8. COMPLAINTS

The Organisers are willing to investigate any complaints to ensure that their high standards are maintained. However, their decision is final and they shall not be obliged to enter into any correspondence regarding the Competition and/or the awarding of the Prizes. In the event that a
Participant wishes to complain they should contact the Organisers using the email address: CodingChallenge@colstons.bristol.sch.uk.

9. JURISDICTION

These terms and conditions shall be governed by and shall be constructed in accordance with the laws of England. The courts of England shall have exclusive jurisdiction to settle any claim arising out of or in connection with these terms and conditions or the legal relationship established by them.

10. NOTICE

The Organisers shall not be liable for any injury, loss or damage to persons or property arising directly or indirectly from the Competition. All decisions and outcomes of the Competition are made in good faith and shall be considered final and binding.